Purchase to Pay Software for Restaurants
Strengthen your hospitality supply chain and control spend by consolidating suppliers onto a single purchase to pay software platform – ensure you run a slick purchasing, receiving and invoicing operation on a platform designed specifically for restaurants, hotels, and hospitality.
Get Smart with Your Ordering and Purchasing Processes
Save time, control costs, and ensure quality with a fully digital purchase to pay software solution that empowers you to bring AI and automation into your operations. Accurately predict demand and then streamline ordering so your inventory is where you need it, when you need it, at the agreed price. Save time by automating a 3-way match of invoices, electronic orders and goods received.
Consolidate Supplier Catalogs for Real-Time Pricing and Seamless Procurement
- Integrate with a robust ecosystem of vendors to seamlessly place and pay for inventory orders
- Automatically load products and prices, removing unnecessary manual steps in your ordering process
- Consolidate and control vendor catalogs so every manager can maintain compliance with purchasing standards while meeting profitability and customer service objectives
Order the Right Products, in the Right Quantities, at the Right Time
- Purchase accurately and control waste with suggested ordering based on a highly accurate demand forecast
- Never miss an order deadline by utilizing a workflow application that keeps managers on task with their purchasing tasks
- Send e-invoices automatically to accounts —regardless of whether they arrived from suppliers via EDI feed, PDF, or direct entry
Ensure Your Team Gets the Right Goods
- Track orders whenever and wherever your delivery takes place with our simple receiving app
- Make re-keying and errors a thing of the past with automated credit note management
- Automate cost allocation for freight and taxes, landed cost functionality, and allow receivers to capture “reason for change” for each adjustment
Key Features of Fourth’s Purchase to Pay Software:
- Centralised procurement for hospitality and restaurant chains
- Automated 3-way invoice matching
- Real-time pricing and supplier catalogue control
- AI-driven demand forecasting for stock optimisation
- Integrated receiving, counting, ordering and transferring apps with automated cost allocation
- Full visibility from purchasing to payment
Manage Your Invoicing
- AI Invoice Processing – upload an image or PDF of your invoices and our smart tech will automatically digitise and enter into the system, saving you time and increasing accuracy.
- Digital invoicing – Save money by automating the 3-way matching of invoices, electronic purchase orders, and goods-received notes. You can eliminate paper altogether by receiving goods using mobile devices at the delivery door, and PDF invoicing.
- Invoice Matching – Automating this process eliminates human error and materially reduces the AP headcount. 100% line checking against contract price eliminates incorrect pricing. Smart reporting and invoice automation let you see your true invoice commitment and full integration with your accounts software make re-keying and errors a thing of the past. Our solution automatically generates a goods-delivered-not-invoiced accrual and reverses it when the invoice is matched.
Why Choose Fourth?
Fourth’s Purchase to Pay solution combines AI, automation, and hospitality expertise to help you control costs, ensure compliance, and eliminate waste. Trusted by brands like Comptoir, British Garden Centres and Wagamama, it simplifies complex procurement workflows from order to invoice.
Frequently Asked Questions
How does Fourth help restaurants control food costs through smarter purchasing and receiving?
Fourth gives restaurant operators end-to-end visibility over food spend by connecting procurement, receiving, and recipe costing in a single platform — enforcing preferred supplier lists and contract pricing to eliminate maverick buying, capturing delivery discrepancies in real time so variances never go unnoticed, and linking ingredient costs directly to dish-level profitability so operators can respond to price fluctuations before they hit the bottom line.
Can I create, send and track supplier orders within Fourth’s purchase-to-pay platform?
Yes — Fourth’s purchase-to-pay platform lets you create purchase orders directly within the system, send them to suppliers electronically, and track their status through to delivery and invoice matching, giving operators and finance teams a single, auditable view of every order across all sites without the need for emails, spreadsheets, or manual chasing.
Does Fourth’s software help prevent shortages or over-ordering?
Yes — Fourth uses historical sales data, current stock levels, and demand forecasting to generate intelligent order suggestions that are calibrated to what each site actually needs, helping operators avoid the twin costs of running out of key ingredients during service and tying up cash in excess stock that risks spoilage or waste.
How does Fourth’s software handle invoice approvals?
Fourth automates the invoice approval process by matching incoming invoices against purchase orders and delivery records, flagging any discrepancies in price or quantity for review, and routing exceptions to the right approver based on configurable tolerance thresholds — so finance teams spend less time manually checking paperwork and more time resolving only the variances that genuinely need attention.
How does Fourth support operators managing purchasing across multiple locations?
Fourth gives multi-site operators a centralised view of purchasing activity across their entire estate, allowing head office to set and enforce supplier lists, pricing agreements, and ordering rules at a group level while still giving individual sites the flexibility to manage day-to-day ordering — ensuring consistency and compliance across the business without removing the operational autonomy that site managers need.
How will Fourth’s purchase to pay software benefit my restaurant?
Fourth’s purchase-to-pay software helps restaurants reduce food costs, eliminate manual admin, and tighten control over supplier spend by connecting every stage of the procurement process — from order creation and supplier communication through to delivery verification and invoice approval — in one platform, giving operators the visibility and automation they need to protect margins and free up their teams to focus on running great restaurants.
What is the benefit of using a cloud-based procurement software?
Cloud-based procurement software means your teams can access purchasing data, raise orders, and approve invoices from anywhere — whether that’s head office, a site manager on the floor, or a finance team working remotely — with everything updated in real time, no local installation required, and the confidence that you’re always running the latest version of the software without costly IT overhead or maintenance.
Does Fourth’s purchase to pay software include automated processes?
Yes — Fourth’s purchase-to-pay software automates many of the most time-consuming procurement tasks, including generating order suggestions based on stock levels and sales forecasts, sending orders to suppliers, matching invoices to purchase orders, and flagging discrepancies for review, reducing the reliance on manual processes that are slow, error-prone, and difficult to scale across a growing estate.
Can Fourth’s software integrate with other systems?
RME APIs allow – one version of product and menu data to feed today’s multi-channel environment of POS, digital menu boards, websites, apps, kiosks etc.
Fourth can integrate via APIs to any system that is willing to integrate with Fourth (Subject to scoping for new 3rd party integrations)
How does the software provide greater visibility and control over spend?
Fourth gives operators a real-time, centralised view of all purchasing activity across every site — tracking what’s been ordered, from whom, at what price, and against what budget — so finance and operations teams can spot overspending, enforce compliance with agreed supplier terms, and make informed decisions about where costs can be reduced, rather than relying on end-of-month reports that arrive too late to act on.
What are the key features of Fourth’s purchase to pay software?
Fourth’s purchase-to-pay software includes demand-driven order suggestions, electronic purchase order creation and supplier communication, delivery and goods-in verification, automated invoice matching and approval workflows, multi-site purchasing controls, contract and supplier price management, and real-time spend reporting — all built into a single platform designed specifically for the needs of hospitality operators.
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